Before the introduction of online
collaboration tool, work used to take place only in office. However, online
collaboration application has made a huge transformation. Nowadays, work is
executed from the place where the team members are present. Online collaboration
tools have ended up making the world a smaller place. These applications are
smashing all the problems related to location and distance. With the help of
these collaboration tools, employers are hiring workforce from all the part of
world, employees are working without relocating. The privileges of Team Collaboration Software outnumber for both, employers and employees. It is the perfect time to
get onboard because remote collaboration work is the future.
But before that, you should realize that
online collaboration work is not merely about personal efficiency when you are
not working from office. You should know how to function in an organized form,
as a virtual or remote team.
Here are some of the competent
suggestions that will help you to enhance your individual as well as your
remote team more productive.
Boundary: It does not matter, either you have extra area for a home office or
not, it is crucial to have a dedicated workspace. If you like to execute your
work from your comfortable bed, taking a nap will be more tempting for you in
sometime. To get the best out of yourself, you need to settle with a
comfortable and dedicated workspace.
Frame a Routine: You have plenty
of time left with you as you do not have to travel to office and come to home
back. With more flexible and extra hours, you should still think to make your
daily routine more organized. A clear and planned routine will help you to
become more creative and productive.
Take Breaks: Taking a break
becomes difficult when you are handling both, your personal life and work at
the same time and in the same place. However, it is essential to take breaks
after some interval. The best way to avert the cabin fever is grabbing a
coffee, hitting the gym or taking your pet out for a walk.
Current Status: You should always communicate your current status with your team
members. You can update them through the help of chat tool or by scheduled
check-ins supported by Remote Collaboration Tools. If you are
going for a break or going offline, you should update them with the time by
which you will be back and the reason behind it.
Opt For Video
Meetings: You might not be excited to display yourself all the time, however, if
you can then try to have video meetings rather than voice calls. Face to face
conversation results in various non-verbal clues and suggestions. You tend to
miss all these clues if you opt for voice calls, and not to forget, you even
miss the opportunity to build a healthy team-member relationships.
In Other’s Time Zones: If you are having a fellow member in other
country or continent, who stay awake even in late night to attend regular or
weekly calls then you should help them by rotating the conference time. It will
help to avoid the difficulty emerged due to different time zones.
Increase The Effectiveness And Making A Remote Team Function Successfully
Rules For Team Communication: You should frame a ‘team charter’ for
efficient communication, be it through a virtual or in-person team meeting. You
should come to a conclusion when they can use phone calls, video conference,
email or chat in a set order. Let everyone know about these rules so that they
can be aware of the things they should not do. Remember to make it a joint
effort rather than a directive hand from the leader.
Check In With The
Team: If possible, try to carry team video conference. Look to everyone and
grant them some time to have casual interaction. This will help to enhance team
bonds and personal relationships. As a leader, it is your duty to mentor and
have tough interactions if required, all remotely. You can opt for one-on-one
video meetings. You should try to share your assessment and advice via video
conference instead of email.
Communicators: While employing someone, we majorly focus on the past experience,
particular skills and cultural fit. However, while constructing a remote team,
you should consider their virtual skills too. A good collaboration,
communication and listening skill is required for efficient remote work. You
should go for the interview procedure in the same way as you will be using on
job, be it by phone, email or through video call.
With the help of correct and competent
tools, practices and workforce, you can easily overcome the challenge of
virtual collaboration culture. Team Collaboration Softwarewill support you to enhance the productivity of employees
and ensure to completion of work from anywhere.
Ramesh is a content crafter and businessperson. He writes to encourage and educate readers about the innovative and unique approaches to enhance and expand the business. Determined to present reliable e-commerce guidance and helping firms to meet their corporate business objectives with the help of technology. Some of his preferred topics include Collaboration tools, Social media for E-commerce, and content marketing techniques.
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